If you want to try a new cloud platform, for file storage and document collaboration, you should try Box. The software allows you to share documents with other workers, so you do not need to be in the same room. In case changes need to be made to your document, your colleagues can type their feedback. 

Some workers are reluctant to share their files online due to safety concerns. Box’s founders understood that and equipped it with cloud-native security and compliance capabilities. To understand Box better, we need to discuss its features in detail below.

Collaboration

Workers can work on the same project thanks to Box notes. The feature allows everyone to view the document and edit it where necessary. Box notes is not just for colleagues to work amongst themselves. They can also work with external stakeholders if they need work to be completed quickly.

Which workers benefit from Box Notes, you may ask? The human resource department can use it to create employee handbooks and guides. Also, marketing professionals can rely on it to draft project plans. Lastly, those in sales can use it for developing call scripts and sales plays.

Creating and Managing Workflow

Box allows users to create workflows with Relay’s no-code builder. If making a workflow seems too technical, the platform has several templates to choose from. Whichever workflow you choose, work gets done quickly since workers keep in touch while working on documents together.

Box’s workflow can show every activity of workers. You will get notified when someone removes or adds a file. Also, if you need your boss to approve a document, you will be notified when they approve it. That means you will not need to bother your boss with endless calls or emails.

E-Signatures

The platform allows you to get as many e-signatures as possible, regardless of the plan you choose. Some businesses pay for e-signatures for each document they work on. Can you imagine how expensive it will be if there are 2,000 documents? Companies should therefore take advantage of this platform to get free e-signatures.

You can also request signatures from third-party apps. To do that, you must integrate your preferred business applications with Box Sign. The feature works great with low-code apps and CRM tools.

Security and Compliance

Box secures your data in different ways. One way is through its zero-trust architecture approach. It enables users to work safely with strong user authentication with SSO and MFA support. Other safety measures the approach provides are device trust, seven user-friendly permission roles, and application controls.

A serious threat to your documents is malware. In case of one, you will lose your data and be unable to recover it. Thankfully, Box uses classification-based security controls to prevent data loss after alerting you of the threat.

Pricing

Box offers four payment plans, each allowing a minimum of 3 users. Here are the details of their yearly costs.

• Starter- $60
• Business- $180
• Business Plus- $300
• Enterprise- $420

Conclusion

Has your organization been lagging behind with its tasks? Some bosses will instinctively scold the workers for being unproductive. However, the reason may be that they are overwhelmed with their projects. Box thus allows people to collaborate on the same documents, which boosts productivity.

If you are worried about the safety of the documents, you do not need to. Box uses several security measures that it is nearly impossible to lose your data. Therefore, workers can send documents as often as possible.